New Agencourt Pricing and Purchase Order Process Effective July 15, 2008
Emory customers must begin generating purchase orders through Agencourt’s punch out site on Emory Express beginning July 15, 2006. Agencourt’s sequencing and 2D barcoded tubes can be ordered through Emory Express. Purchase order numbers will be sent to the customer via email along with a link to Agencourt’s Project Submission Form (PSF). Customers will then enter the Emory Express generated PO only in the PO field listed on Agencourt’s PSF form.
Emory customers will also need to ship their samples directly to Agencourt (instructions below). In order to help with these changes Agencourt has lowered it's pricing to offset the cost of shipment and 2D tubes.
Atlanta VA Medical Center users will also follow the above instructions when using Emory funds for sequencing. For VA funds, you will not use Emory Express. Instead you will obtain a purchase order directly from the VA or use your departmental credit card number. The PO and/or credit card numbers should be entered in Agencourt’s PSF and purchase orders must be faxed to Agencourt (978-867-2980)
To Access Emory Express:
www.finance.emory.edu/procurement
You must first go through Emory Express training to obtain a user name and password. To request training, click on the Emory Express training link on the left side of the page.
Agencourt’s Sample Preparation Guidelines:
http://agencourt.com/documents/services/agencourt-sample-submission-guidelines.pdf
http://agencourt.com/documents/services/agencourt-sample-preparation-guidelines.pdf
Agencourt’s Project Submission Form (PSF):
After generating a purchase order using Emory Express, please complete Agencourt’s project submission form. Include the Emory Express PO in the PO field. The Quote Number to reference is AGEN 26397.1. After completing and submitting the PSF electronically, print out a copy to be included in sample shipment.
Easy three step process for shipment:
1. Package your 2D-barcoded tubes or plates into a plastic bag, along with a completed Project Submission Form. If multiple users are submitting, please have each user place their sample tubes into their own plastic baggy, along with a completed Project Submission Form. Place all plastic bags a Fedex envelope for shipment.*
2. Fill out Fedex form for shipment to Agencourt with the above address and check “ FedEx Priority Overnight” shipping. Place envelope with form into any Fedex drop sites on campus. Once your samples have been received at Agencourt you will receive an email notification.
3. Emory submitters, please go to the URL below for instructions on setting up a FedEx user account and for printing shipping air bills from your office printer. VA Medical Center submitters may be able to use your department’s FedEx Account Number. Please check with your department’s administrative assistant for additional information.
https://www.finance.emory.edu/procurement/documents/fedexairbill.pdf
*If your samples are temperature sensitive and need to be kept on blue ice or dry ice, please click on the link below for shipping guidelines.
http://agencourt.com/documents/services/agencourt-shipping-specifications.pdf
Where to ship your samples:
Agencourt Bioscience
Attn: Genomic Services
500 Cummings Center
Suite 2450
Beverly, MA 01915
Fedex Shipping Locations Across Campus (Partial List)
Whitehead Building –Closest Fedex Location - 1462 Clifton Rd NE (Emory Dental)...Inside
Yerkes Main Building – Closest Fedex Location - 1599 Clifton Rd NE...Outside
Rollins Building – Closest Fedex Location - 1462 Clifton Rd NE (Emory Dental)...Inside
Clinic Building B – Closest Fedex Location - 1364 Clifton Rd NE (Emory University Hospital)...Inside
VA Medical Center – Most departments have daily pickup services.
Please go to fedex.com to find the drop off location closest to your laboratory.
If you need assistance, please contact:
Heather Ebling
Project Manager
Phone: 978-867-2672
Email: Heather.Ebling@agencourt.com
Kerri Anne Stellato
Account Manager
Phone: 978-317-0229
Email: kstellato@agencourt.com
Jason Santosuosso
Account Manager
Phone: 508-843-6188
Email: Jasons@agencourt.com